Website Privacy Notice
This page was last updated on 13th August 2018. Whenever this Notice is changed in a material way, you will be notified.
Please read this privacy notice carefully as it sets out how Kingspan Timber Solutions Limited and its parent company Kingspan Holdings (Ireland) Limited (“Kingspan”) use your personal information. When you use our website, Kingspan Timber Solutions Limited and Kingspan Holdings (Ireland) Limited shall act as joint data controllers who processes your personal data. Click here to access a list of those Data Controllers and contact details for them. If you have any questions about this privacy notice please contact us at firstname.lastname@example.org or on 01767 676400 before using this website. Our Terms & Conditions of Website Use explain the terms on which you are allowed to use our website www.potton.co.uk which provides a gateway to our products and services, as well as lots of other useful information.
Kingspan processes your personal data in accordance with data protection laws in the countries in which it operates.
We may change this privacy notice from time to time by updating this page. We recommend that you should check this page from time to time to ensure you are happy with any changes. However, if these changes have a relevant impact on the way we process your personal data, we will inform you.
What is personal information?
"Personal information" is information relating to an identified or identifiable individual which we collect when you use this website. When using this website, it is important that you provide us with only your own personal information and ensure that the personal information you provide is accurate and up to date. Please note that you will be responsible for any inaccurate, third party or false personal information that you provide to us.
What information do we collect?
- the areas of the website that you visit;
- your language preferences;
- the campaign/URL from where you came to the website;
- your activity on the website, such as products viewed, resources that you download and any information you provide to us, including transcripts of any communications with you via online chat;
- information about your computer, such as which browser you are using, your network location and the type of connection you are using (e.g. broadband, ADSL, etc.) and your IP address; and
- technical and other information that does not personally identify you.
for more information on what a cookie is, how we use them on our website and how you can de-activate certain cookies.
When you, amongst other activities, set up a user account, submit an online enquiry, request information from us, register for a newsletter, or register for an event, we may ask for some or all of the following information, in addition to such additional information as you may volunteer:
- your name;
- account password;
- company name;
- email address;
- postal address;
- telephone number; and
- project name.
Once you create and log in to your user account for, or submit information through our website we will know who you are and you acknowledge that your activities on this website and information about you and/or your company may be recorded on our systems, which includes cloud-based systems.
Some mandatory information is required and you’ll see that indicated by a star (*), but other information is optional and if you don’t want to give it to us, don’t worry. But it will help us to respond to your enquiry. If you don’t provide mandatory information, we may refuse to accede to the request for which this information was requested.
You hereby agree with the collection of personal data as described above.
What do we do with the information we collect?
We use this information for the purposes listed below:
- to comply with our legal obligations;
- to investigate and respond to potential violations of law or of our website policies as well as to potential breaches of our or relevant third parties’ systems and networks;
- to identify you and communicate with you, including communicating electronically via online chat;
- to provide you with this website and our products and services (whether available via the website or offline);
- to provide you with a user account;
- to keep internal records;
- to develop products and services;
- to develop our website;
- to fulfill your requests and answer your queries or complaints;
- for market research and to assess marketing strategies and campaigns;
- if you already are a customer or other contact of ours, to update our information about our contact with you on our customer relationship management system;
- to deliver our own products and services to you;
- to market our own products and services to you; through means such as newsletters and invitations to events; and
- sending information to contractors, distributors, merchants and retailers outside of Kingspan, so that they can contact you about their promotions, services, events and other activities in relation to Kingspan products and services (this purpose will only apply where you have given us your explicit consent).
You acknowledge and confirm your acceptance for Kingspan to process your personal data for the purposes listed above.
We would like to provide you with information about Kingspan products and services, and other information from Kingspan, which we think you may find interesting. We may send you such information by post, email, and/or telephone if you agree we can or unless you have asked us not to do so (see below).
We do not provide your personal information to external organisations (i.e. to contractors, merchants, distributors and retailers, which are outside of Kingspan) for their own direct marketing in relation to Kingspan products and services without your explicit consent.
If at any time you do not want your information used for direct marketing purposes by Kingspan, please contact Kingspan so that we can unsubscribe you from our marketing lists. If you have received email marketing from Kingspan and decide that you no longer wish to receive marketing emails from us, you will be able to opt out of receiving further email marketing from us by following an unsubscribe link in the email, or by such other means as we may communicate to you.
Who do we share this information with?
As well as Kingspan your personal information may be processed by Kingspan Holdings (Ireland) Limited (the Kingspan website operator).
We may disclose your personal information (if you have so permitted) to third parties located in your country and in countries other than your own, in due compliance with applicable laws. If we have your explicit consent, we may provide your personal information to external organisations (i.e. to contractors, merchants, distributors and retailers, which are outside of Kingspan) so that they can contact you about their promotions, services, events and other activities in relation to Kingspan products and services without your explicit consent.
Please bear in mind that the countries to which your personal data is sent/accessed from may have a different standard of data protection than the country in which you are situated. However, we have put in place protections to ensure that your information is adequately protected. If you wish to know more about the protection we have put in place to keep your information safe, please contact our Data Controllers.
Where organisations outside of Kingspan provide you with a service on our behalf, or help us provide the service to you (e.g. sending you a piece of literature that you have requested from us or helping us respond to your request regarding the technical operation of the website), we may share your personal information with those organisations who will only use the information to provide the relevant service. However, we will retain control of your personal information and any third party service provider that we use must act in accordance with our instructions and protect the confidentiality and security of the personal information as appropriate. We may also share your personal information with a purchaser or potential purchaser of our business.
In some circumstances, we may have to disclose your personal information by law, because a court or the police or other law enforcement agency has asked us for it.
Retention of your information
We only retain your personal information for as long as is necessary for us to use your personal information as described above or to comply with our legal obligations.
Where your personal information is processed with your consent (e.g. for the marketing purposes), such personal information is retained until you revoke the consent for such processing, or until the time limit dictated by law is reached.
Your rights, how to get copies of or amend the information we have collected and how make a complaint
You may request details of the personal information that we hold about you under data protection laws. If you would like a copy of the information held about you please make your request to the relevant Kingspan company.
You may oppose the processing of your personal data when there are legitimate grounds to do so, provided that there is no legal obligation for us to carry out this processing, and provided that this right of opposition has not been excluded by an express clause in the document authorising this processing. For the avoidance of doubt, processing for marketing purposes may always be opposed.
If you think any information held by a Kingspan company about you is incorrect, incomplete or is being processed improperly, please write to Kingspan at the address shown here
as soon as possible and it will delete, block, correct, update or cease to process any information subject to the terms provided for by the law.
If you wish to make a directive about the handling of your personal information after your death, please let us know and we will oblige.
If you wish to make a complaint about an alleged breach of the law, we ask that you send us your complaint in writing to Kingspan at the address shown here
. We will respond to complaints and implement any remedies subject to the terms provided for by the law.
Kingspan is committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures where relevant to safeguard and secure the information we collect.
If at any point you suspect or become aware of a security incident (e.g. your password for accessing your registered account on this website is stolen or you receive suspicious communication from someone holding themselves out to be a Kingspan employee or from a dupe website claiming to be affiliated with Kingspan), please forward the communication to us or report the incident by email to email@example.com
or in writing to Kingspan Timber Solutions Limited, Eltisley Road, Great Gransden, Sandy, Bedfordshire, SG19 3AR as soon as possible.
Linking to other websites
Our website or marketing email messages sometimes include links to other third party websites which are not within our control. Once you have left our website/marketing email message, we cannot be held responsible for the content of these third party websites or the protection and privacy of any information which you provide to those websites. You should exercise caution and look at the privacy notice / policy applicable to the website in question.
By using, or continuing to use, this website and / or providing your personal Information after having reviewed this website, you will have consented to the terms and conditions presented to you in this privacy notice, so that the joint data controllers may continue to process said information unless and until you oppose to one or more of the purposes indicated above or revoke your consent therefor or altogether according to the terms and conditions herein.